New Vehicle Guideline effective July 2008 (PDF)

New Motor Vehicle Usage Agreement (PDF)

Vehicle rates effective as of July 1, 2008

MSU Vehicle Office only charges a day rate for State vehicles.

Drivers under the age of 21 are not allowed to utilize state vehicles Out-of-State.

Fuel purchased for State vehicles is not charged to individual accounts.

Half day rate requires the vehicle to return by 1:30 p.m.

• Full Day rate will take effect if the sedan or minivan is used all day or after 2:00 PM
• Half Day rate will take effect if the sedan or minivan is returned prior to 1:30 p.m. Large vans will be allowed a half day rate if they are used for 4 hours or less per day

The designated high mileage rate of reimbursement, effective as of July 1, 2008 - December 31, 2008:

• State-owned vehicle not available 58.5 cents per mile
• State-owned vehicle available 51.5 cents per mile

A large number of our State vehicles are fueled by E-85.

• Vehicles that are E-85 have logo's affixed on the gas cap door and on the key packs as a reminder for you.
• These vehicles may use unleaded or E-85 fuel.
• E-85 Stations in Mankato:
  • Holiday, 1901 Adams Street
  • Kwik Trip; 1271 River Drive (on Hwy 169)
• E-85 fuel station locator: www.e85refueling.com .

$100/trip “surcharge” per vehicle/per trip for out-of-state travel on state vehicles (Effective July 1, 2006).

• The reason for the increase is that MnSCU’s out-of-state travel insurance premium have dramatically increased on our “fair-share” amount with an increase of $40,000 which brought our premiums to $54,000 per year.

Sedan

Full Day: $35.00
Half Day: $22.00

7 Passenger Mini Van

Full Day: $58.00
Half Day: $35.00

12 Passenger Van

Full Day: $77.00
Half Day: $47.00

All 12 passenger van drivers must view the "Coaching the Van Driver 2: Defensive Driving Course" video at the Facilties Services, WC358, prior to the trip.

Call 389-5466 to reserve a time to view the video

Small Trailer

Daily: $16.00

Pulled by a MSU State-Owned minivan only

Please reserve small trailer separately

Leave & Return Dates:

Valid formats:

mm/dd/yyyy (i.e. 12/12/2008, 5/18/2008)

Improper format for entering Leave & Return dates would be:

• 2/12 (missing century and year)
• 4/2008 (missing month)
• 1/40/2008 (day out of range)

Leave & Return Times:

Valid formats

hh:mm am or hh:mmam (i.e. 7:00 am , 4:30am)

Improper format for entering Leave & Return times would be:

• colon is necessary, no periods allowed
• 7pm (no colon and missing minutes)
• 700am (no colon)
• 7:00p.m. (periods not allowed)

* (Leave Date)

* (Return Date)

* (Leave Time)

* Driver (FirstName LastName):

* Phone:

* Department:

Cell Phone:

* Destination city:

* Destination state:

Will this vehicle be taken out of the state? yes

* Purpose: Be specific, ex. Field trip Biol 101, Fin Aid Conference, etc.

* Account Number:

Driver's License #:

Expiration Date: (mm/yy)

Insurance Carrier: 

*Are you a: * student  or * staff
(If you are a student, you must enter the name of a personal supervisor in the "MSU responsible person box below)

MSU address:

* E-mail:  

MSU responsible person (FirstName LastName):

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