The W-9 Form “Request for Taxpayer Identification Number and Certification” is now required before a new vendor number will be issued by the MN State Vendor File Unit. Please collect the W-9 form from the vendor and fax it to (651) 797-1306 or email to firstname.lastname@example.org. A new vendor number WILL NOT be approved by the Vendor File Unit until this form has been received in their office. The W-9 Form or Substitute W-9 form is in addition to requesting a new vendor number. You will still need to request new vendor numbers using the Vendor Number Request Form. If the vendor number is already in the vendor file system you do not need to fax or email anything to the state.
Non-Minnesota Business & Individual People with SSN #'s
Make sure to include the company's federal ID# (and State ID# for Minnesota vendors), or if the vendor is an individual, the individual's Social Security Number. Also, ask the vendor if there is a separate "Remit To" address. If so, fill in the "Remit to" address. Otherwise, check the box "Remit Address Same as Ordering Address" in the "Remit To" box.
When you have completed the form, click on the "submit" button at the bottom of the screen. Your request will be e-mailed to Minnesota State Mankato Business Services, Purchasing. This will enable the request to be processed quickly.
If you have questions about the vendor information required, you can contact Cheryl at 389-5017.
Vendor numbers may take 3-5 days to set up.
**Inquire about vendor number via Vendor Query in PCS 2-3 days after you submit the request.
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Last updated: September 28, 2009